Divisional Administrative Procedures

Introduction

Series 1000 - Foundations and Commitments

• AP 1010 – Administrative Procedure Development
• AP 1020 – Dispute Resolution
• AP 1030 – Education for Sustainable Development
• AP 1040 – Equity
• AP 1045 – Flags on ISD Property
• AP 1050 – Healthy  Schools
• AP 1060 – Land and Treaty Acknowledgment
• AP 1065 – Library Materials
  • AP 1065 – F1 Library Materials Challenge Form
• AP 1070 – Organizational Plan
• AP 1080 – Planning and Reporting
• AP 1090 – Public Relations and Consultation
• AP 1100 – Respect for Human Diversity
• AP 1110 – Safe Schools
• AP 1120 – Whistleblower
  • AP 1120 – F1 Reporting Suspected Wrongdoing Form

Series 2000 - Community Engagement

• AP 2010 – Advertising and Sponsorship in Schools
• AP 2020 – Before and After School Daycare Programs
  • AP 2020 – F1 – Application for Before and After School Daycare Programs
• AP 2030 – Community Use of Schools
  • AP 2030 – F1 Application for Use of School Facilities.pdf
• AP 2040 – Outside Agency Involvement
• AP 2050 – Parent Advisory Councils
• AP 2060 – Visitors to Schools
• AP 2070 – Volunteers in Schools
  • AP 2070 – F1 Volunteer Agreement
  • AP 2070 – F2 ICT Acceptable Use Agreement – Volunteers

Series 3000 - School Administration

• AP 3010 – Accidents – Students
• AP 3020 – Acknowledgement of Bereavement
• AP 3030 – Annual Task/Submissions Calendar
  • AP 3030 – F1 June Submissions to the Superintendent’s Department
  • AP 3030 – F2 Hutterian June Submissions to the Superintendent’s Department
• AP 3040 – Behaviour Management Model
• AP 3050 – Code of Conduct
  • AP 3050 – F1 Notification of Suspension
• AP 3060 – Damage or Loss of Division Property
• AP 3070 – Dress Code
• AP 3080 – Food and Nutrition
• AP 3090 – Graduation and Safe Grad Guidelines
• AP 3100 – Hutterian Schools
• AP 3110 – Outdoor Physical Activity Breaks for Students
• AP 3120 – Pupil Files
  • AP 3120 – F1 Consent to Disclose Personal Information to Parents/Guardians
  • AP 3120 – F2 Authorization for Release of Information Form
• AP 3130 – Religious Instruction / Religious Exercises
• AP 3140 – Responsible Use of Information and Communication Technologies – Employees
• AP 3150 – Responsible Use of Information and Communication Technologies – Students
• AP 3160 – Retention and Disposition of Records
• AP 3170 – School Attendance
• AP 3180 School – Home Communication
• AP 3190 – School Patrols
• AP 3200 – Schools of Choice
• AP 3210 – Serious School Incident Reporting
  • AP 3210 – F1 Serious Incident Form
• AP 3220 – Student Awards Program
  • AP 3220 – F1 Divisional Achievement Program Grades 9-12
• AP 3230 – Student Conferences
• AP 3240 – Student Fees and Fundraising
• AP 3250 – Student Insurance
• AP 3260 – Student Registration
  • AP 3260 – F1 Student Registration Letter
  • AP 3260 – F2 New Student History Form
  • AP 3260 – F3 Student Information Form
  • AP 3260 – F4 Early Experiences Early Development
  • AP 3260 – F5 Statutory Declaration
• AP 3265 – Student Suspensions
• AP 3270 – Use of Copyright-Protected Work

Series 4000 - Safe Schools

• AP 4010 – Administration of Medication
  • AP 4010 – F1 Request to Administer Medication Form
  • AP 4010 – F2 Medication Administration Record
• AP 4020 – Anaphylaxis and Life Threatening Allergies
• AP 4030 – Child Protection and Child Abuse
  • AP 4030 – F1 Reporting Suspected Child Abuse Form
• AP 4040 – Communicable Diseases
  • AP 4040 – F1 Head Lice Letter
• AP 4050 – Contractor Safety and Health Management
  • AP 4050 – F1 Contractor Safety Agreement
  • AP 4050 – F2 Contractor Orientation
• AP 4060 – Emergency Drills
  • AP 4060 – F1 Emergency Drill Report
• AP 4070 – Emergency Preparedness
  • AP 4070 – F1 Emergency Preparedness Template
• AP 4080 – Emergency School Closure
• AP 4090 – Environmental Sensitivity
• AP 4100 – Harassment
  • AP 4100 – F1 Statement of Complaint
  • AP 4100 – F2 Respondent’s Response Statement
• AP 4110 – Hazardous Materials Management
• AP 4120 – Pandemic Plan
• AP 4130 – Reporting of Accidents/Injuries/Incidents – Staff
  • AP 4130 – F2 Incident Investigation Report
• AP 4140 – School Bus Cancellation
• AP 4150 – Seclusion and Physical Restraint
• AP 4160 – Smoke and Vapour Free Environments
• AP 4170 – Student Supervision
• AP 4180 –  Tragic Event/Crisis Response
• AP 4190 – Unified Referral and Intake System (URIS)
  • AP 4190 – F1 (URIS) New Student – Letter to Parents/Guardians
  • AP 4190 – F2 (URIS) Group A Application
  • AP 4190 – F3 (URIS) Group B  Application
• AP 4200 – Violent Threat Risk Assessment
• AP 4210 – Working Alone or In Isolation
  • AP 4210 – F1 Working Alone Risk Assessment Form
• AP 4220 – Workplace Violence Prevention
• AP 4230 – Workplace Safety and Health

Series 5000 - Student Services

• AP 5010 – Addictions Counselling Services
• AP 5020 – Appropriate Educational Programming and Inclusion
• AP 5030 – Clinician Referral Procedure
• AP 5040 – EAL Protocol for Supporting Language Learners
• AP 5050 – Early Literacy Program
• AP 5060 – Guidance and Counselling
• AP 5070 – Intake Procedures
• AP 5080 – Out-of-Division Placement
• AP 5090 – Record-Keeping of Student Services Teams
• AP 5100 – Specific Duties of Learning Support Teachers
• AP 5110 – Student Services Referral Procedures
• AP 5120 – Support Staff Training
• AP 5130 – The Infinity Program
  • AP 5130 – F1 TIP Student Referral
• AP 5140 – Use of a Certified Service Animal in a School
  • AP 5140 – F1 Request for Approval for the Use of a Service Animal
  • AP 5140 – F2 Certified Service Animal Registration Agreement
  • AP 5140 – F3 Information for Parents/Guardians Requesting a Service Animal in a School
  • AP 5140 – F4 Management Plan for the Care of a Service Animal

Series 6000 - Student Programming

• AP 6010 – Academic Responsibility, Honesty, Promotion and Retention
  • AP 6010 – F1 K-8 Retention Request Form
• AP 6020 – Alternative Senior Years Credits
• AP 6030 – Assessment, Evaluation and Reporting
• AP 6040 – Challenge for Credit
  • AP 6040 – F1 Parent Approval – Intent to Challenge for Credit
  • AP 6040 – F2 Challenge for Credit – Criteria Final Report
• AP 6050 – Community Service Credit
  • AP 6050 – F1 Community Service Credit Parent Approval Form
• AP 6060 – Extra-Curricular Programs
• AP 6070 – Graduation Requirements
• AP 6080 – High School Dual Credits
• AP 6090 – Homeschooling
• AP 6100 – Home-based Programming
• AP 6110 – Offsite Programs and Activities
  • AP 6110 – F1 Overnight and/or High Risk Trip Approval Request Form
  • AP 6110 – F2 Out of Province Within Canada or Continental USA Trip Request for Approval in Principle
  • AP 6110 – F3 Out of Province or Continental USA Request for Final Approval
  • AP 6110 – F4 Out of Province Parent Consent Form
  • AP 6110 – F5 Parent Notice of Cancellation
• AP 6120 – Organization for Instruction
• AP 6130 – Out-of-Class Senior Years Physical Education/Health
  • AP 6130 – F1 Out of Class Physical Activity Consent Form
• AP 6140 – Physical Education/Health Curriculum: Sensitive Issues
  • AP 6140 – F1 Grades 9 and 10 Letter to Parents
  • AP 6140 – F2 Early Years Letter to Parents
  • AP 6140 – F3 Middle Years Letter to Parents
• AP 6150 – Substitution of Credits in Unusual Circumstances
• AP 6160 – Technology Education

Series 7000 - Business Administration

• AP 7010 – Auditor Selection Guidelines
• AP 7020 – Business Partnerships
• AP 7030 – Capital D Expenditures Programs 855,850 & 852
• AP 7040 – Co-Curricular Transportation Budgets for Schools
• AP 7050 – Divisional Budget Process
• AP 7060 – Donations to External Groups or Organizations
• AP 7070 – Gifts and Donations
• AP 7080 – Graduation Disbursements
• AP 7090 – Personal Favour or Gain
• AP 7100 – Petty Cash
  • AP 7100 – F1 Petty Cash Fund
• AP 7110 – Purchasing and Payments
  • AP 7110 – F1 Purchasing Summary Form
  • AP 7110 – F2 Vendor Reference Check Form
• AP 7120 – Reimbursement for Employee Expenses
  • AP 7120 – F1 Employee Expense Reimbursement Form
• AP 7130 – School Allocation Formulas
• AP 7140 – School Funds
• AP 7150 – School Supply Budgets
• AP 7160 – Timesheets
• AP 7170 – Tool Insurance
• AP 7180 – Transportation Grant (Out-of-Division Programs)
  • AP 7180 – F1 Student Mileage Claim Form

Series 8000 - Human Resources

• AP 8010 – Administrator Mobility
• AP 8020 – Attendance and Leave
• AP 8030 – Compensation and Benefits
• AP 8040 – Confidential Information
  • AP 8040 – F1 Pledge of Confidentiality
• AP 8050 – Declaration of Conditions of Employment
• AP 8060 – Employee and Trustee Service Recognition
• AP 8070 – Employee Exit Survey
  • AP 8070 – F1 Employee Exit Survey
• AP 8080 – Extra-Curricular Activity Hours
  • AP 8080 – F1 Extra Curricular Activity Form
• AP 8090 – Job Descriptions
• AP 8100 – Payroll/Personnel Data
  • AP 8100 – F1 Photo Release Form
• AP 8110 – Performance Management
  • AP 8110 – F1 Performance Appraisal of an Administrator
  • AP 8110 – F2 Professional Growth Plan for Administrators
  • AP 8110 – F3 Professional Growth Plan Administrator’s Written Summary Report
  • AP 8110 – F4 Report on Probationary Employee
  • AP 8110 – F5 Employee Performance Appraisal
  • AP 8110 – F6 Bus Driver Evaluation
• AP 8120 – Personal Property of Employees
• AP 8130 – Professional Learning
• AP 8140 – Recruitment and Selection of Employees
  • AP 8140 – F1 Survey – Hiring of School Administrators
• AP 8150 – Resolving Complaints Against Division Employees
• AP 8160 – Staff Conduct and Discipline
• AP 8170 – Teacher Transfer
• AP 8180 – Supervision and Evaluation – Teacher/Clinician
  • AP 8180 – F1 Interim Report on Professional Staff New to Division
  • AP 8180 – F2 Teacher Formal Evaluation
  • AP 8180 – F3 Professional Growth Plan for Teachers-Clinicians
  • AP 8180 – F4 Teacher-Clinician Written Summary Report
  • AP 8180 – F5 Clinician Formal Evaluation
• AP 8190 – Vacation
• AP 8200 – Working Conditions

Series 9000 - Operations

• AP 9010 – Access to Buildings
• AP 9020 – Application of Pesticides to School Property
• AP 9030 – Buildings and Grounds Inspections
  • AP 9030 – F1 School Yard/Playground Inspection Log
  • AP 9030 – F2 Playground Inspection Weekly Checklist
  • AP 9030 – F3 Playground Inspection Monthly Checklist
• AP 9040 – Bus Driver Requirements
• AP 9050 – Bus Ridership Expectations
  • AP 9050 – F1 Passenger Incident Form
• AP 9060 – Division Vehicles (Other than School Buses)
• AP 9070 – Naming of Schools/Rooms
• AP 9080 – Private Use of Vehicles
  • AP 9080 – F1 Use of Private Vehicle Form
• AP 9090 – School Bus Drivers’ Hours of Service Summary
  • AP 9090 – F1 School Bus Driver Time Sheet
• AP 9100 – School Facility Review
• AP 9110 – Spare Bus Driver Incentive Fee
• AP 9120 – Transportation Eligibility
• AP 9130 – Transportation of Students by Support Staff
  • AP 9130 – F1 Use of Private Vehicle – Support Staff
• AP 9140 – Uniforms for CUPE Personnel
• AP 9150 – Use of School Buses
• AP 9160 – Use of GPS Units and Surveillance Cameras
• AP 9170 – Water Testing
• AP 9180 – Work Orders and Material Procurement